16 June 2011 - Strategic
MANAGEMENT BOARD : STRATEGIC
MINUTES OF MEETING HELD ON 16 JUNE 2011
CONFERENCE ROOM 1, CROWN OFFICE
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Present:
(Chair)
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Catherine Dyer
Peter Collings
Janice Irvine
David Harvie
Michelle Macleod
Robert Gordon
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Crown Agent
Deputy Chief Executive
Director of Human Resources
Area Procurator Fiscal, Central
Head of Policy
Non-Executive Director
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In attendance:
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Geri Watt
Mark Howells
Lynsey Mitchell
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Director of Strategy & Delivery
Director of Finance
Secretary
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Apologies:
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John Dunn
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Area Procurator Fiscal, Glasgow
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Welcome
1. Catherine Dyer welcomed everyone to the meeting at which Management Board would sit as a Strategic Board.
Minutes of Previous Meeting and Matters Arising
2. It was agreed that the matters arising from the minutes of the previous meeting would be considered further at the next Change Board.
Spending Review Update
3. Peter Collings provided an update from a Spending Review meeting he attended earlier in the day regarding anticipated reductions in budgets. We require to exemplify how we would reduce further our budget significantly next year with further reductions in the following two years.
Risk Management
4. Mark Howells introduced paper MB(11)31 seeking confirmation that the Corporate Risk Register reflected the (current and emerging, internal and external) risks that the organisation faces and seeking views on how risk can best be managed.
5. Peter Collings observed that the wording for the most significant risks in the paper reflected the risks better than the words in the actual register and the Board agreed that the wording be changed. Action: Mark Howells
6. It was agreed that a workshop would be set up to discuss the risk register. Robert Gordon suggested streamlining the risk register.
Action: Mark Howells
7. A joint APF and ABM seminar in September will discuss risks and update the register appropriately at that time.
Workforce Planning
8. Janice Irvine introduced paper MB(11)34 to the Board.
9. Although work is being done to reduce external expenditure, realistically there is limited scope for further savings in non staff costs on top of those already achieved to date.
10. Voluntary early departures are one of the few options currently open to COPFS to achieve savings that will be requested in future years and it was recommended that we take action now to fund the substantial early exit scheme that will be required this financial year.
11. Management Board agreed that present Fixed Term Appointments will not be extended or replaced. MB agreed that if any money can be identified as available in COPFS’ budget to run a voluntary redundancy scheme then that should be pursued.
Law Officers Strategic Discussion – Outcomes
12. MB noted the contents of this paper. Board members welcomed the proposals.
Case Preparation
13. Geri Watt introduced paper MB(11)33 to advise MB of current work to review the approach to case preparation. MB provided comments on the paper and it was agreed that MB would look again at this item in November but would welcome some interim update regarding the emerging direction of change by September. Action: Secretariat
MB Secretariat
15 June 2011